Free SOP (Standard Operating Procedure) Templates [Word]

By May 10, 2022Business

SOP template is an important tool used by the organizations or institutions that want certain activities are done by following a strict set of steps. The SOPs will assist in making sure that consistency and maintenance of specific desired standards in the production of a certain product.

What is SOP? (Standard Operating Procedures)

SOP refers to instructions that have to follow while performing a certain activity. They make sure that consistency and a certain quality of some products or services is maintained. Therefore, many companies or organizations rely on sop. It can act as an important tool to operationalize and communicate key corporate policies.

Here are some of the benefits of making SOPs;

  • SOPs will be very helpful in the workplaces that want strict procedures or adherence to a set of instructions in order to get certain outcomes.
  • They will also act as a good reference to employees who have to follow a certain set of procedures. Sometimes, even the best of employees tend to forget. So, having well-defined sops will assist all the employees to stick to the right or recommended procedure.
  • Sops are also very helpful to newly trained employees. Also, they will serve as an easily available reference source.

Thus, you can consider these benefits by making use of sops. So, it is good to avail them at the actual location of the employees. This will enhance their accessibility. It also acts as a sign that your company or organization are following the right steps or procedures in doing a certain task. You may also like training manual templates.

How to make a Standard Operating Procedure template?

You will be able to standardize your procedures by selecting to make a SOP template. You will also be able to get started quickly. In addition to this, to some common SOP questions or queries, you will be in a position of providing fast and easy to comprehend answers.

You will become able to communicate to everybody the format that you want them to use by having a Standard Operating Procedure. This will also act as a handy initiating point. While facing a challenge in standard procedure or activity, everyone in your organization will not have to worry regarding which margins, fonts, outlining or answers to common questions to apply.

Since many industries make use of SOPs so it is good to know how to create them from SOPs templates. The manufacturing industry, healthcare system, information technology, accounting and the HR industry use them. They use procedure template to make sure that business processes have been well thought out. When the employees accept to use SOP’s, this indicates that they are ready to learn and perfect their skills.

Steps in making a standard operating procedure template;

  • At first, make an SOP file template.
  • After that, define the SOP format.
  • Include common SOP elements.
  • Finalize the SOP styles.
  • Inform everyone regarding your new SOP template.

MS Word SOP template:

  • It is necessary that you must make your SOP template in MS Word. When you have done with this, give your file a common name.
  • You can also download standard operating procedure template online and make use of.
  • In the next step, make your SOP format with an SOP Control Block, a header and a footer.
  • The control block just look like a simple table such as 3 by 4 table. It will be used to house the document control information needed to configure management and compliance standards.
  • The SOP header and footer. The header will be at the top as this is an appropriate location for putting your company’s name. At the bottom margin, the footer will be located. This will serve as good place for indicating the name of your procedure and your page number.
  • Format of the Standard Operating Procedure. This highlights the steps that are involved in setting up a basic procedure style guide to be utilized for the specific SOP format or structure that you have selected. Here are the procedure elements;
    1- The policy; it explains the mission or standard that your procedure should meet.
    2- The purpose; this is generally the rationale of the procedure.
    3- The scope; it states that what areas of your company or organization will get influenced by the procedure being designed.
    4- The specific responsibilities; keep in mind the people who are mentioned in the procedure and what they are supposed to do.
    5- The definitions; they generally have words that are to be used in the procedure that the readers may not comprehend.
    6- The procedure; it specifies what the activities are and the sequence of steps or tasks for the particular procedure.
    7- Effective criteria; it outlines what is essential to measure.
    8- References; you have to specify references that will support your procedure.
    9- Revisions; you have to highlight the amendments here that have been done to the procedure when it was published.
  • In the final step of your SOP template, finalize the styles and fonts that you intend to use. Also, keep in mind to add any bolding or special treatment that you want to apply to your text and functioning on the margins to make sure that you have what you envisioned.

Conclusion:

In conclusion, a SOP template is a very helpful tool that speeds up activities and the execution of several tasks in many industries. Having this template, gives your company with a standard initiating point for undertaking a certain task.