A flow chart template consists of specialized symbols or boxes connected with arrows to represent a process or algorithm. The flow chart graphically represents how a process works.
What is a flow chart?
A flow chart is a graphical representation of a logic sequence, organization chart, work/manufacturing process or other formalized structure that gives people with a common reference point or language to deal with a process or project. Flow charts use simple geometric symbols in order to define relationships. The end or beginning of a program is represented by an oval in the flow chart.
Moreover, other essential symbols are a rectangle that represents a process, a diamond representing a decision and a parallelogram representing I/O processes. The cloud is a specialized symbol that represents the internet. In 1921, Frank Gilberth introduced the flow chart. All flow charts at the beginning were known as ‘Process Flow charts’.
Allan H. Mogensen was the first person who taught business people to use flowcharts. Nowadays, there is no need to learn flow charts from other people. This is because you can easily create a flow chart by looking at a flow chart template. You may also like Gantt Chart Templates.
Why do you use a flow chart?
A flow chart allows you to break any process into tiny sections. Then, exhibit them in shorthand form. Doing this will make you able to indicate your audience the relationship and logical flow among steps. Flow charts are important tool across several careers and industries. This is because the flow chart has ability to present clearly and concisely information.
Furthermore, it delivers data in a way that is visually satisfying. This also makes sure that your information will deliver effectively and your work looks professional. You can easily understand all of the aforementioned things by looking at a flow chart template.
Flowcharts make even the most complex processes easily understandable by communicating a step-by-step process. In addition to this, it prevents you from getting overwhelmed by the situation by allowing you to focus on each step or element. You’ll easily understand why flow charts are important when you look at a flow chart template. Flow chart makes everything clear that how things are going currently and how they are improved. Flow charts also assist in finding a process’s key elements. Additionally, they draw clear lines to indicate where each process ends and the next one begins.
It also helps you in building a common understanding regarding a process and stimulating communication among participants. Flow charts also uncover the redundant or misplaced steps. It also help you in identifying the following;
- The entity who provides resources or inputs to whom
- Appropriate team members
- Enhanced efficiency or improvement areas
The flow chart also helps you in building important data collection or monitoring areas. According to experts, flowcharts should be created via group discussion. Flowcharts can be created for number of situations such as troubleshooting, projects, programs, procedures, audits, and algorithms.
Moreover, it is a powerful business tool that communicates the steps in a business process efficiently and effectively. They should be properly designed and constructed. You can effectively design and prepare a flow chart with help of a flow chart template.
A process flow diagram is a visual representation of the process steps and also referred to as process mapping. It is the first activities of a process improvement effort. The process flow diagram provides the following benefits;
- Determining non value-added operations
- It keeps everyone on a same page
- It facilitates communication and teamwork
- Giving everyone with a clear understanding of the process
Many symbols are used in order to construct a process flow diagram. Each symbol displays a different stage of the process. The end or beginning of a program is represented by an oval, rectangle represents a process, diamond representing a decision and parallelogram representing I/O processes.
You can also write information along with the boxes to make the process flow diagram more useful aside from including information inside the flow chart boxes. Initially, industrial engineers used the flow charts to shape work processes such as assembly line manufacturing.
Types of flow charts:
There are three different types of flow charts. Let us discuss them below;
High-level flow chart
The high level flow chart gives a bird’s eye view of the process. A high-level flow chart may contain the sub-steps involved. Each step’s intermediate outputs. A flow chart provides basic process picture. Within the process, it determines the changes occurring.
A high-level flow chart is extensively useful for developing process monitoring indicators and determining appropriate team members as it focuses on intermediate outputs. Most processes can be portrayed in four or five boxes. Four or five boxes are enough to represent the major process steps or activities.
Detailed flow chart
It is a type of flow chart that provides detailed flowchart. The detailed flow-charts should cover all the process steps and activities. In addition to this, it includes the following;
- Feedback loops
- Tasks that have to be redone frequently
- Waiting periods
- Decision points
You’ll find detailed flow charts extremely useful in case you are looking to examine the process areas in detail or want to find the inefficient problems or areas.
Deployment flow chart
Mapping out the process to show who is doing what is the main purpose of the deployment flow chart. A deployment flow chart presenting in a matrix firm indicates the various process participants and how the steps flow among these participants. Deployment flow charts are most useful for determining who is providing services to whom. It also indicates areas where people may be working needlessly. You can see how a deployment flow chart works by looking at a flow chart template.
In conclusion, making a flow chart template requires no hard and fast rules. You just have to follow some basic instructions. You can use word processing software to make flow chart diagram. The flowcharts graphically represent data and even make the most complicated processes easily understandable.